Everything IT needs to run a fleet, in one place
AssetPilot is organised around the real work of asset management: tracking hardware, keeping Microsoft 365 in sync, managing licenses, running procurement and reporting to finance.
Asset Tracking
A single register for every laptop, monitor and phone, with the full history behind each one.
Central asset registry
Track assets by tag, serial and hostname with brand, model and category catalogues. Auto-generated asset tags and duplicate serial/hostname detection keep the register clean.
Check-out & check-in wizard
Assign hardware to a real Entra directory user in two steps, then capture a signature. Every hand-over is logged, so you always know who has what.
Signature-backed custody
Employees sign for equipment on-screen at check-out and return. Chain of custody is captured for both assets and consumable accessories.
Repairs & comments log
Raise repairs against an asset, mark them complete and keep a running comment thread: the device's whole service history in one place.
Accessories & stock
Manage consumables like docks, cables and adapters with quantity tracking, low-stock alerts and a signed issue log.
Recycle bin & bulk actions
Soft-delete with a restorable recycle bin, plus bulk check-in, retire and delete to handle refresh cycles at scale.
Device Sync
AssetPilot speaks Entra, Intune, Autopilot and Apple Business Manager natively, no CSV exports required.
Entra ID single sign-on
Sign in with Microsoft. Assign assets to directory users pulled live from Microsoft Graph, complete with profile photos.
Intune reconciliation
Cross-reference managed devices against your register by serial number. Instantly surface Intune devices that were never registered or are assigned to the wrong person.
Windows Autopilot view
See every Autopilot device alongside its enrolment state and matching asset record, so provisioning and inventory never drift apart.
Apple Business Manager sync
Reconcile Mac, iPhone and iPad against your register by serial number, with ABM enrolment state and assigned MDM server shown alongside each asset.
Warranty lookup automation
Serial numbers are looked up automatically on creation and refreshed on a schedule: warranty type, status and expiry sync straight from the manufacturer, with multiple vendors supported.
License Management
Turn your Microsoft 365 licensing from a mystery spreadsheet into a managed, costed inventory.
Live M365 license sync
Pull subscribed SKUs and assignments from Microsoft Graph, mapped to friendly names for 50+ common Microsoft 365 and Office plans.
Per-department breakdown
See how licenses are consumed across departments and drill into the exact users holding each SKU.
Waste & overlap reports
Find unassigned seats, stale accounts still holding premium licenses, duplicate coverage and standalone SKUs overlapping with a bundle.
Purchasing & Procurement
A full purchase-request-to-goods-received workflow that approvers can action from Teams.
Purchase requests & quotes
Raise PRs, attach and compare multiple supplier quotes with file attachments and select the winning quote, all tracked with a full audit trail.
Teams one-click approvals
Approvers get the request in Microsoft Teams and approve, reject or request more info with a single click. Secondary approvals and spend thresholds are built in.
POs & goods receipting
Convert approved requests into purchase orders, track supplier fulfilment and receive goods directly into the asset register or stock.
Reporting & Finance
Operational, lifecycle and finance-grade reporting, from overdue returns to depreciation forecasts.
Operational reports
Overdue returns, unsigned check-outs, long-unassigned kit, never-issued stock and high-churn devices, the daily reality of running a fleet.
Finance & depreciation
Book value, depreciation schedules, capex, fully-depreciated assets and replacement forecasts, with value roll-ups by department.
Lifecycle & lease management
Track end-of-life, warranty expiry and lease terms, with automated lease-return reminders so you never miss a hand-back date.
Purchasing analytics
Spend by category and supplier, monthly spend, approval and fulfilment times, stale approvals and high-value orders.